Accounts Payable Clerk

Position Description

Job Title: Accounts Payable Clerk
Exemption Status: Non-Exempt
Education: High School + 1-year post-secondary (or job-related experience)
Experience: 1-year of experience in bookkeeping and payables/receivables as well as journal entries.
Work Shift: Day Shift/8:00am-4:30pm Monday -Friday
Supervision Received: Accounting Supervisor
Supervision Given: None
Salary Range: $20.00-$26.00/hourly depending on experience

Job Specifications
Job Duties:
•  Responsible for journal entries in the general ledger, month end reports, balance sheet 
maintenance, internal billing matters and other accounting duties as assigned by Accounting 
Supervisor.
•  Assist with year-end audit for accountants as directed by Accounting Supervisor and close out 
billing software in connection with same.
•  Maintains proficiency in office operating systems and equipment.
•  Operates as a team player and assists paralegals, temporary employees, receptionist and other 
staff as needed.
•  Responsible for entering information for checks for immediate needs. Printing checks and keeping 
copies of checks and invoices for scanning.
•  Enter regular Accounts Payable to be paid later.
•  Weekly-Print an Accounts Payable list to review with Firm Administrator. After approval, pick 
the approved vouchers to pay and print checks. All regular checks need to be signed by Firm 
Administrator or Board Member.
•  Daily- Need to print an Accounts Payable register and a check register to be entered into the 
Daily Check Register and forwarded to Office Administrator via e-mail.
•  Daily-Print an expense batch edit list, modify all the batches and update. Check for typing or 
other information errors.
•  Make Trust Deposits as needed. Record checks on deposit slip, enter into system.
•  Maintain electronic file system for copies of all Trust Account transactions.
•   Make disbursements from trust account whenever necessary, but for sure on the last day of the 
month when all bills have been updated and have Trust checks signed by a board member. Maintain 
electronic file system for copies of all Trust Account transactions.
•  Employee expenses are to be reimbursed twice a month – on the 10th and 25th. Enter each expense 
reimbursement as you receive them. Print checks twice monthly and distribute.
•  Send out completed W-9 forms when requested and collect 1099 forms received.
•  Prepare and submit out-of-state sales tax report.

This job description in no way states or implies that these are the only duties to be performed by this employee. He/she will be required to follow any other instructions and to perform any other duties requested by his/her supervisor.